Prevent Confidential Data From Leaving the Organization
By content checking attachments for words and file types, you can prevent confidential documents from leaving the organization. Since Policy Patrol can also check internal emails, it can even prevent confidential messages and attachments being sent to unauthorized individuals within the company itself.
Block Illegal or Offensive Emails From Leaving Your Network
Protect your company from libel and other lawsuits by checking emails before they are sent out. Automatically block emails with offensive or illegal words and send a message report of intercepted emails to managers for review.
Block Cc and Bcc Mass Mailings
Have you ever had an employee who thought it might be a good idea to send out one email with hundreds of your customers’ email addresses in the To:, Cc; or Bcc: field? If not, you are forewarned; Any employee using Outlook is just a click away from exposing your valuable customers’ email addresses, jeopardizing their privacy and exposing your company to a possible privacy breach lawsuit. By blocking messages with more than the allowed number of recipients, Policy Patrol can make sure that these kinds of emails are stopped before they can do any damage to your company.
Gain Insight Into Your Company’s Email Usage
By looking at reports showing sent and received attachment types and sizes, rules triggered and traffic per user or domain, you can gain valuable insight into how your email system is being used and where the bottlenecks are.
Auto Replies and Lead Follow Up
Policy Patrol Mail Server Tools allows you to configure auto replies and to send scheduled lead follow up after a specified time frame. For instance, one week after a prospect downloads a white paper, you could send a scheduled follow up asking whether they thought the white paper was useful.
Ensure a Safe Work Environment
Let Policy Patrol protect your employees by screening emails for inappropriate or discriminatory content. Although most email filters only check external mails, Policy Patrol can also content check internally sent emails (when installed on Exchange Server 2007/2003/2000). Inappropriate emails sent between co-workers on the internal network can be a direct cause for employees feeling unsafe or harassed in the work place.
Monitor Email Policy Violations
View reports on which users breached which email policy rules and when. Configure rules to automatically notify employees and managers when breaches occur and optionally place employees on a warning list.
Protect Against Dangerous Attachments & Viruses
Check emails for dangerous attachment types and automatically block or add a warning to emails with a tag or disclaimer. Use the Kaspersky Anti-virus add-on (optional) to prevent viruses from reaching your mailbox. Even if you already have a file scanner or email anti-virus solution, it is still a good idea to add another protection layer at the SMTP level to stop any viruses before they reach your mail server.
Email Backup
Need a backup of your emails? Want to recover a deleted email? Policy Patrol Mail Server Tools offers email backup to a Microsoft SQL Server database and allows you to retrieve and restore messages to your mailbox. Note that Policy Patrol can only backup emails that are sent and received after the product is installed. If you require archiving of emails from the information store, you require Policy Patrol Archiver.
Compression at Server Level
The culprit for many network slowdowns is large files sent to and from the network as attachments. Policy Patrol Mail Server Tools allows you to compress and decompress your users' email attachments at the server level-without any user intervention. This provides the advantages of compression without user hassles and the lost productivity zipping and unzipping files.
Email management
Policy Patrol Mail Server Tools can also help you simplify otherwise manual tasks, such as automatically adding/removing attachments, compressing/decompressing attachments, changing From:/Reply to: address, printing emails, running a custom application for specific emails, sending a blind copy when an email meets conditions, adding an X-header, removing read/delivery receipt requests, and more.
System Requirements
Windows 2000 Professional or (Advanced) Server, Windows XP Professional or Windows Server 2003/2008.
Microsoft Exchange Server 2010, Exchange Server 2007, Exchange Server 2003, Exchange Server 2000 or Exchange Server 5.5 (or Windows Small Business Server), Lotus Domino or other mail server.
Microsoft .NET Framework 2.0 (if you do not have this installed the Policy Patrol installation will download this for you).
