What's new in Policy Patrol Email 5?

Policy Patrol version 5 includes many new features. Find out what is new and how this will benefit your organization:

Find out how to upgrade to Policy Patrol 5

Anti-spam

1. Better spam management - Users can now view, delete and release their quarantined emails via a web browser and directly via Outlook. In addition, they can add entries to the white lists and black lists. Version 5 also includes a spam classification system, classifying spam messages as either known spam or suspected spam with the advantage that you only need to concentrate on suspected spam and avoid wasting any time on known spam.
2. Block more (image) spam - Policy Patrol version 5 utilizes new techniques to block more spam and create less false positives. Version 5 now includes gray listing, a proven way to reduce spam messages and stop virus outbreaks. Gray listing is also a much needed tool to protect against the growing nuisance of image spam.
3. Less false positives - Never miss an email with the personalized quarantine report that can be emailed to individual users and administrators. Messages can be white listed and delivered straight from the email. Users can now also import their Outlook and Active Directory contacts into the Policy Patrol white list to avoid false positives.
4. Improved tracking of messages - It is now easier than ever to find a specific email in quarantine by using the Search facility in the Administration console or web manager. The new Message history includes filters that allow you to find particular messages more easily. The new Policy Patrol audit trail logs help you track user spam management and include information on which users deleted or delivered which messages and which entries were added to the black and white lists by which users.
5. More customizable - The new Policy Patrol Web Manager API now allows companies to customize the interface of the web manager to suit their own needs.

Disclaimers

1. Long & short signatures - Version 5 now allows you to easily configure different signatures for initial emails and subsequent messages, allowing you to add a long signature version to the initial email and a shorter version to any subsequent replies or forwards.
2. Easier email branding - Policy Patrol 5 now includes an HTML template editor allowing you to edit templates directly in the HTML source.
3. Even more granular disclaimers - Disclaimers can now even be applied to messages matching a SQL database query. For instance by applying a disclaimer rule that matches recipients in your customer SQL database, you can apply a different disclaimer or signature footer for existing customers.
4. Disclaimer placement - It is now easier than ever to adjust the positioning of your disclaimer and signature just the way you want it.

Archiving

1. User and condition based archiving - Version 5 now allows you to decide which emails to archive by selecting conditions and users.
2. Smaller database size - Spam can now be excluded from the database and attachments are compressed, resulting in reduced database size and faster searching.

Email monitoring

1. Improved notifications - Notification messages can now include a list of the words found that triggered the notification message. This is particularly useful for content checking rules, for instance when checking for offensive words or confidential content.
2. Easier quarantine management - Version 5 allows you to configure quarantine reports that can be sent on specific days/times to Administrators and managers. If any messages get caught, a report will be emailed containing the quarantined messages, allowing the manager to view the message in a web console and take appropriate action.
3. Audit trail logging - The daily Audit trail log includes information on which users deleted or delivered which messages and which entries were added to the black and white lists by which users. Administrators can go over these logs to make sure that users have not mistakenly added email addresses to the white list or black list.
4. More advanced report scheduling - It is now possible to more precisely specify when a report should be emailed and in which format the report should be.

Zip

1. More granular compression rules - Policy Patrol 5 provides even more granularity by allowing you to configure compression rules based on a SQL query.